Out Of The Box Sharepoint (?)

May 24, 2011

Metadata and/ or folders

Filed under: Sharepoint — Peter Kruisman @ 1:39 pm

Chris Poteet posted a video that demonstrate the use of metadata and folders in Sharepoint 2010 
It is instigated by the discussion in his blog about the Folder-less Sharepoint Paradigm. This discussion is very enlightening because of the various use cases of using metadata/ or folders. Its a culture change!
I share with  Paul Culmsee the concerns about the application centric users, they have not the benefit of the added metadata because of the absence of Sharepoint list columns. Here a related posting about the explorer functionalities in Sharepoint 2010. 
As Chris demonstrate in his video you can use folders that delegate its metadata to the documents within. Still the drawback in using folders is that there will be many cases that documents are placed in more than one folder. In my opinion folder centric taxonomies are not able to prevent this. Using multi value metadata columns prevents this need for duplicates (and the struggle to manage these).

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